Trash Ordinance

Some time ago, the HOA board was asked to contact the County Inspectors office regarding trash and trash cans. Some homeowners were not placing items inside their trash cans, rather placing loose trash beside their cans. The county does not have a rule, like the city, requiring all trash to be placed inside trash cans. County does require all trash, to include boxes, to be placed in a trash bag if set beside trash cans. Although this is not a huge problem within our neighborhood, there are a few homeowners who are not following this rule. No one likes for their neighbor’s trash to be blown into their yard. To rectify this issue, if the board is contacted by any homeowner with a complaint, the board’s first step will be to contact the county. The board will ask the county to notify those violating the county ordinance. If any homeowner has to be contacted a second time, the board will ask for the county to impose a fine in accordance with county rules. The board will also bring the homeowner in front of our Hearing Board in effort to decide if a fine should be imposed in accordance with our covenant and restrictions. To avoid being contacted by the county or the board, please place trash, to include boxes and newspapers, within your trash cans or a garbage bag. If this has been a reoccurring issue for any homeowner(s), please contact the HOA via our website. You can provide the address and/or name of those who have been a problem in regards to trash or any other issues.

Attached is a photo taken of trash in front of a property in the neighborhood some time ago. This is just to provide an example of a violation of the county ordinance regarding trash set beside trash cans. All trash has to be in a container, trash can or trash bag. Anyone requiring clarification on the ordinance can contact Gilbert Sanchez with Cumberland County Inspections.

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2020 Budget

BLAKEFIELD HOMEOWNERS ASSOCIATION, INC.
2020 PROPOSED BUDGET

Sources of Income:

– Bank balance forward $ 38,487.45
– 2020 Annual assessments (204 lots @ $100) $ 20,400.00

Total Income: $ 58,887.45
Legal Fees and Emergency – $ 15,000.00
__________
Total proposed income: $ 43,887.45

Known Expenses
– Common area maintenance $ 4000.00
– (Landscaping, Water, Fence Staining)
– Liability insurance $ 550.00
– Office/admin costs (Supplies) $ 500.00
– Tax preparation $ 250.00
– Web site $ 600.00
– Postage (PO Box, Stamps, etc.) $ 600.00
– Electricity (Duke Energy) $ 800.00
– Improvement Project $ 2000.00
– Message Board/Drop Box
– Community Events $ 2000.00

Expected Expenses
– Surveillance Cameras (2) $ 4000.00
– Storage $ 600.00

Total Proposed expenses: $ 15,900.00

Proposed Net Operating Total: $18,000.00

2020 Annual Assessments Notices

All 2020 Annual Assessments notices will be mailed out by Monday, December 29, 2019.

All assessments MUST be mailed to: P.O. Box 20016, Fayetteville, NC 28312. All assessments are due by January 31, 2020.

Envelopes with a postal service mark of January 31st will be considered on time. All assessments obtained after January 31st will receive a $20 late fee for each month assessments are late and/or remain unpaid. Please request a for a board member to contact you if you have any questions. You can submit a request via the website.

Please do not plan to submit assessments in person to any of the HOA board member’s residences. The assessments must be mailed in an envelope and have a postal service mark.

October 5, 2019 Property Owner’s Meeting Minutes

BLAKEFIELD PROPERTY OWNERS OCTOBER 5, 2019 MEETING MINUTES

1. Meeting called to order by Damon Wyche at 10:35 a.m. Second by Jim Cogdell, Arron Carter, Jim Krassow.

2. Meeting Agenda: Damon Wyche covered the proposed agenda for the meeting which was listed on the Proxy notification.

3. Roll Call: Damon Wyche confirmed the roll call and the total number of property owners in attendance to include proxies to determine the .20 percent quorum for voting. Total number in attendance was 46 property owners.

4. Treasures Report: was covered by Keri Alpers. Total expenses for 2019 to date was $7,911.15. Total remaining in account at time of meeting was $38,487. 45 property owners were unpaid for 2019 fiscal year assessments. 38 property owners are unpaid from a span of 1-3 years. HOA board will determine how much of the remaining funds will be moved to a saving account for legal fees and emergency funds.

5. 2020 Assessment Voting: Damon Wyche proposed the assessment of $100 for the 2020 fiscal year. Voting was held for the assessment. Proposed assessment was voted in by the attending property members with a majority voting “yes” to the assessment by raising hands.

6. Unpaid Assessments/Late Fees: Damon Wyche informed attendees that the HOA board began the process of contacting property owners that had not paid 2017, 2018 and 2019 assessments of $100 and late fees. Some of the property owners have paid the assessment(s) and late fees. The HOA board will continue sending notification letters to property owners who remain unpaid for 2017, 2018 and 2019 assessments. The HOA board will review the treasurer’s report for 2018 and 2019 to identify those that sent assessments payments late without including the penalty fee, $20 per month that payments are late. All property owner’s whose assessments were received late, starting on March 31, 2018, will be notified and will be assessed the penalty of $20 for each month payments were late.

7. Late Assessment Payments: All assessment payments received by the HOA board will be deposited, if it includes penalty fees or not. If any assessment payments are late and does not include penalty fees, the property owners will be sent notification to pay the late fees. The HOA board will seek out legal assistance if unable to recuperate late or unpaid assessments and penalty fees.

8. Trash Service Discount Proposal: Aaron Carter informed attending members of the proposal for Waste Industries Trash Service. 50 property owners are required to sign up for a discount to be offered for the service.

9. Neighborhood Improvement Project: The HOA board is continuing obtain information for a security camera to be installed at the entrance of the neighborhood. A quote of $2000 has been received for one camera (per/yr.) to be installed by Flock Safety.

10. HOA Management Company: The HOA board will start to research and obtain quotes from HOA management companies for service. The HOA board will propose the quotes at the May 2020 property owner’s meeting.

11. Pressure Washing: The HOA board has obtained quotes for pressure washing services. Quotes will be posted on the website and Blakefield Facebook page as they are received. The quotes will be based on the number of property owners that sign up for service, (Ex. 50 2-story homes/$150 per).

12. Neighborhood Improvement Project: HOA board is planning to have a message board installed at the entrance way. A secured drop box will be installed as well.

13. Cluster mail boxes: Mark Bransom presented information regarding his conversation with the Postal Service regrading cluster mail boxes. Bransom stated that the Postal Service informed that the idea of cluster mailboxes was a decision made by the neighborhood developer. The HOA board would seek further information about cluster mailboxes.

14. Street Cleaning Service: Damon Wyche informed there has been a few occasions that trash or liter has remained on the street at the front entrance or throughout the neighborhood. HOA board members have collected the trash after trash remained on the streets for several days. Damon informed that it was not the responsibility of the board to clean the neighborhood streets. If property owners do not want to take time to keep the streets clean, the HOA board has contacted a street cleaning company for future service if needed.

15. Street Lights: HOA board will contact Duke Energy to inquire about replacing the current street lights with LED lights.

16. Speed Humps: Speed Humps will have to be installed by the NCDOT when all roads are considered completed and turned over from the developer to the state.

The meeting adjourned at 11:38a.m.

Respectfully Submitted,

Damon Wyche
President

Home Pressure Washing Deals

The HOA board members are seeking to obtain quotes from home pressure washing companies. At this time, McGrady’s Pressure washing is offering $150 per home with a minimum of 10 property owners signing for service. McGrady’s uses Joe Max cleaner and pressure washing soap. Property owners can reach McGrady’s Pressure Washing at 910-964-1971. Additional quotes from other companies will be posted in the upcoming weeks.

***** Quotes are based on the number of property owners signed up for service ******

Speeding Within the Neighborhood

The HOA Board is asking for property owners to assist with identifying vehicles driven by members of the community at high rates of speed in the neighborhood. This topic has been a concern for the past two years as the neighborhood has continued to grow. The most susceptible road is undoubtedly Pleasantburg Drive. In effort to deter community members, and visitors, from driving at high rates of speeds, the HOA board is encouraging property owners to identify vehicles that are frequently observed driving at a high rate of speed. The HOA board will seek assistance from the Cumberland County Sheriff’s Office by providing a description of vehicles observed driving at high rates of speeds. It will be requested that the speed limit of 35mph be “Strictly Enforced.” 35mph is the posted speed limit for school zones during the hours of drop off and pickup. Once the streets within the neighborhood are considered completed by NCDOT, the speed limit will be 25mph. Any questions or concerns can be sent to the HOA board via this website.

Thanks for everyone’s assistance

Barking Dogs

Property owners,

One of the items discussed at today’s property owner’s meeting was issues with barking dogs. According to Cumberland County animal control ordinance Sec. 3-15 (Nuisance animals), if a dog bark is considered to be a nuisance, homeowners have the right to contact the sheriffs department or animal control to report and have the issue addressed. Sec. 3-15 (a) (1) describes what is considered to be a nuisance which includes pet owners allowing their pets defecate on another’s property to include landscaping (lawns, shrubs, etc.)

Property owners who are experiencing this nuisance should take the necessary steps to document the issue which includes recording dogs barking if it is deemed to be a nuisance.

HOA MEMBERS MEETING TODAY, OCTOBER 5TH, 2019

Reminder

Todays Property Owner’s meeting will be held at the East Regional Library across from Cape Fear High School at 10:30am. Anyone unable to attend can send their proxy notice to the HOA email at info@blakefieldhoa.com. You can send a pic of the signed form with your smart phone and email it. They can be texted to 910-494-4273 as well.

Thank You

Flock Safety Surveillance Camera

At the upcoming Blakefield member’s meeting, the HOA board will provide information regarding its research of the Flock Safety Surveillance Camera system. If possible, a demonstration of the systems abilities will be presented at the meeting. The cost per camera is $2000/year at this time. Please take a minute to visit the website at Flocksafety.com before the meeting.

Delivery Of October 5th Property Owner’s Meeting Proxy Notices

Starting today, September 22, 2019, proxy notices for the upcoming Property Owner’s meeting on October 5, 2019 will be hand-delivered. An important note, if the HOA board does not have record of any property owners attendance during covenant amendments voting sessions, those property owners will receive voting forms along with their proxy notice. A copy of the notice was published on the website on September 21, 2019.