May 11, 2019 Members Meeting Minutes

Damon Wyche called to order the annual meeting of the Blakefield HOA Property Owners at 9:17am on May 11, 2019. Meeting was held at the intersection of Pleasantburg Drive and Lyman Drive.

Damon Wyche conducted the roll call by confirming all members signed in. The following HOA board members were present: Damon Wyche, Keri Alpers and John Kellum. 45 members to include proxies were in attendance.

9:17am
– Damon Wyche opened the meeting; Seconded by Keri Alpers, Jim Krassow, Jim Cogdell.

– Attendees and Proxy Votes accounted. 45 members present.

– Wyche informed the attendees of the conversation held with Broadwell about the homeowners seeking to develop a park. Wyche informed the attendees of Broadwell’s concern of how much the homeowners realize the cost for seeking out the project. Wyche informed lots could cost as much as $60,000 per lot, playground area could cost as much as $15,000, additional cost of managing drainage etc.

– HOA board will seek out finical that would be willing to work with the financing if a vote is passed to build a park/playground/basketball court etc.

– All in attendance agreed that effort to resolve unpaid dues(assessments) should take priority over discussion of a park/playground/basketball court etc.

9:27am
Voting held for the HOA Board for the 2020-2022 Fiscal Years:

– President- Damon Wyche (30 Votes)
– Vice President – Aaron Carter (31 Votes)
– Treasurer- Keri Alpers (30 votes)
– At Large- Mark Bransom (22 votes)
– At Large – John Kellum (22 Votes)

9:34am
HOA Budget:

– HOA account $ 39,060 as of May 11, 2019

– HOA Board will be sending out notices for unpaid dues for the 2016, 2017, 2018 & 2019 Fiscal years. The HOA board’s goal is to have 90% of the dues caught up by the end of the 2019 year. The HOA board will seek to work with an attorney by September on for members that refuse to settle any late or unpaid dues(assessments). 15-day notice will be sent to any delinquent members or homeowners seeking to remedy late dues. HOA board will resume sending out letters in June 2019.

9:41am
Eyesores/Covenant Violations/Proposed Covenant Amendments:

– The HOA board will increase site inspections for eyesores such as unmaintained properties, trash, etc.

– Basketball goals can be positioned on side of the roads while in use. Goals should not be left on the roads when not in use. Goals can be stored on the side of homeowner’s driveways. HOA board will issue notices to those that leave goals lying in the yards.

– Easements will be cut by the landscape company once a month starting this month. Any homeowner identified to impede the maintenance of the easements with trash or any obstruction will be charged for the payment of the maintenance.

– Any dog owners who does not clean up after their pets should be reported to the HOA board. If possible, photos should be taken of the owners and pets to support complaints.

– As of May 11, 2019, all trailers will have to be stored according to the covenants.

9:47am
Improvement Projects:

– The HOA board has been in contact with the surveillance company to have surveillance cameras installed in the neighborhood. Cameras would cost $2000 each/per year. Installment of the camera system will be voted on at the November meeting.

10:19am
Speeding Vehicle Concerns/ Signs:

– Speed bumps or humps can not be installed until all roads have been completed. The reported speed limit for the neighborhood according to NCDOT is currently 35mph. A petiton can be submitted to NCDOT to have the speed limit reduced to 25mph after roads have been completed.

– Only “For Sale” or “Rent” signs can be posted in the front yard of homes. No other signs allowed to be posted according to covenants.

– Dawn King asked if there was a plan to get prices for pressuring washing. HOA board will be reaching out to pressure washing companies in effort obtain discount rates.

10:25am Wyche concluded meeting. Second by John Kellum & Keri Alpers.

Rescheduling of the Blakefield Neighborhood Block Party To June 15, 2019

In light of the severe weather expected for the upcoming weekend, we have rescheduled The Blakefield neighborhood block party for next Saturday, June 15, 2019. The party will still be held from 11am to 4pm in the same location posted on the flyer. Please help pass the word to your neighbors.

BLAKEFIELD NEIGHBORHOOD BLOCK PARTY
RESCHEDULED TO SATURDAY, JUNE 15, 2019
LOCATION: INTERSECTION OF PLEASANTBURG DRIVE AND WHITESTONE DRIVE
TIME: 11AM TO 4PM

Blakefield Neighborhood Block Party/ June 8, 2019

BLAKEFIELD BLOCK PARTY

(Flyer Attached Below)

A neighborhood block party has been scheduled for Saturday, June 8, 2019 from 11am til 4pm. We hope that everyone will come out to meet and greet. Contact the HOA Board via the website or Facebook group (BlakefieldHoa) if you have any questions. Food and beverages will be provided. Residence’s are required to be up to date on HOA dues (yearly assessments) to attend. Contact information listed below.

BLAKEFIELD PROPERTY OWNERS
PO Box 20016
Fayetteville, NC 28312
Web Address: www.blakefieldhoa.com
Email Address: info@blakefieldhoa.com
Facebook: BlakefieldHoa.com

Please RSVP via website or on the Blakefield Facebook Page

Blakefield Community Yard Sale Reminder

Tomorrow’s community yard sale will begin at 7 AM and continue until. It was decided at the members meeting on May 11th that anyone participating will set up in front of their own residence. The yard sale has been advertised on Craigslist along with signs placed along Clinton Road.

Covenants Violations Regarding Signs on Property’s

Homeowners,

There is a noticeable amount of signs that are placed on a few properties that are in violation of our covenants. Our covenants states “No signs of any kind or nature whatsoever shall be placed on any lot, except as specifically permitted by this section. The only permitted signs on the property shall be: (1) The Declarant’s signs identifying and promoting or identifying the subdivision; and (2) A “For Sale” or “For Rent” sign not larger than 4 square feet in area place on a lot as applying to that lot.”

Any Homeowner that has a sign on their property that is not covered under this covenant shall remove it immediately to come into compliance with the covenants. This includes political and advertising signs. This will be discussed at the upcoming meeting on May 11th.

Update Regarding May 11th Annual Meeting & Proxy Notification Notices

Greetings everyone,

Notices for the upcoming members’ meeting have began to be provided to all homeowners. Notices have been passed out to the homeowners Croft Drive, Lyman Drive, Whitestone, Cinder Lane, Cherry Hill Lane and the homeowners on Pleasantburg Drive on the side of Cape Fear. The notices for the rest of the Pleasantburg Drive and Cornhill homeowners will be passed out tomorrow. Notices for homeowners who are either renting or are away will be mailed out by the end of the week. The notices are stamped Annual Meeting/Proxy Notification. They have been either placed in the front door or the side of the mailboxes.

The proxy forms not only provide the topics that will be discussed at the meeting. The notices also represent each homeowner’s vote in the case a homeowner is not able to attend the meeting. At the upcoming meeting, the election for the next 2 years HOA board will be held. In order for your vote to count, you either have to be present or the form must be present at the meeting. Voting may be held on some of the more imperative topics such as playground/park/basketball court, nuisance (eyesores), etc. For the topic of the playground/park, because of the probable amount of cost to achieve this goal, the HOA board will request that 50% of the neighborhood is present at the meeting either by person or by proxy to hold the vote for this specific topic no matter if you vote for or against. We estimate that there are approximately 200 total lot owners meaning 100 voters will need to be present. Note, 50%(100) does not have to agree, but the board will act according the highest total votes. If most vote “no” to a playground/park/basketball court, then the board will set this business to the side to handle other pressing matters. If most vote yes, the board will work on a plan of action to achieve the goal. It’s that simple.

Proxies can be mailed in to P.O. Box 20016, Fayetteville, NC, 28312 or dropped off on May 4th at the front entrance of the neighborhood between 8am-10am. Give your notice to a neighbor you can rely on to drop off if you are unable. Notices must be received by May 10th before the meeting. Homeowners, talk to your neighbors that don’t like to get up early and ask them to provide you with their proxy if they wont be at the meeting. Please contact us if you have any questions. Look forward to seeing everyone at the meeting.

Blakefield Community Yard Sale

COMMUNITY YARD SALE NOTICE!!!
The Blakefield HOA Board is hosting a community yard sale, open to everyone, to be held on Saturday, May 18, 2019, at the incomplete portion of Pleasantburg Dr & Lyman Dr in the roadway. We will divide off sections and charge participants $5 per spot to set up their items. Any participant buying a yard sale spot will receive a ticket for a drawing that will take place at the conclusion of the yard sale. One lucky winner of the drawing will receive ALL the money collected from participant’s yard sale spots.
Please inbox us on Facebook Facebook Messenger or email if you’re interested in buying a spot to sale items. Please provide your name, address and a good contact number.

**As a preemptive note to address the question that some may ask- “How can the Board shut down the road and charge participants to use that road space to set up areas for people to sell their items?”
That portion of roadway still belongs to the HOA and is not under the control of NC DOT as of now. Therefore we can shut the roadway down and utilize it as seen fit to conduct HOA business.

May 11th Member’s Meeting Notice/Proxy

The following is a the information that will be provided on the Notice of Annual Meeting Of Members notice. The paper copy of the notice will be provided during the week. Most of the notices will be hand delivered.

NOTICE OF ANNUAL MEETING OF MEMBERS

This notice is given that in accordance with the by-laws an annual meeting of the members of BLAKEFIELD HOMEOWNER ASSOCIATION, INC. will be held within the subdivision, near the newly paved area of Pleasantburg Drive and Whitestone Drive at 9:00 a.m. on Saturday, May 11, 2019, this being the second Saturday of May of year 2019. This is a quarterly meeting and the members entitled to vote shall be present to vote on pressing issues arising with the subdivision in person or representation by proxy vote. Please provide your proxy vote by mailing in this notice to the P.O. Box below by May 4, 2019 if you are unable to attend. You can select a homeowner or board to represent you at the meeting.

This written notice of the quarterly meeting is being hand delivered and/or mailed to each member entitled to vote as set forth in the covenant and/or by-laws. A written list of the members entitled to vote at said election can be made available for inspection by any member by notifying the HOA board via the website. Notice is given that the following business will be transacted at this meeting:

1. Roll call and certification of proxies and members present to determine a quorum of 20 percent. of the total members entitled to vote. Receipt of proof of notice of the meeting or waiver of notice.

2. Election of 2020 – 2021 Board Members (2 yr. term)

3. Members Budget

4. Neighborhood Nuisances (Eyesores)

5. Neighborhood Improvement Projects (Playground, Surveillance Camera, Basketball Court)

6. Proposed Neighborhood Gatherings (Cookout, Movie Nights, etc.)

7. Any other business properly brought before the meeting

8. Adjournment

I (we) being the owner(s) of Lot_____________ of the Blakefield subdivision and thereby a member entitled to vote at the annual meeting of the BLAKEFIELD HOMEOWNER ASSOCIATION, INC. to be held at 9:00 a.m. on Saturday, May 11, 2019, do hereby appoint ( ) Blakefield HOA Board or ___________________________________; my true and lawful proxy, for me and in my name and stead to attend said annual meeting of the members of said corporation and to cast my said membership vote on all matters or questions coming before said meeting with full power of substitution. This proxy shall also apply to any adjourned session of the May 11, 2019 meeting.

Name: _____________________________________ Date: _________________________________