BLAKEFIELD PROPERTY OWNERS OCTOBER 5, 2019 MEETING MINUTES
1. Meeting called to order by Damon Wyche at 10:35 a.m. Second by Jim Cogdell, Arron Carter, Jim Krassow.
2. Meeting Agenda: Damon Wyche covered the proposed agenda for the meeting which was listed on the Proxy notification.
3. Roll Call: Damon Wyche confirmed the roll call and the total number of property owners in attendance to include proxies to determine the .20 percent quorum for voting. Total number in attendance was 46 property owners.
4. Treasures Report: was covered by Keri Alpers. Total expenses for 2019 to date was $7,911.15. Total remaining in account at time of meeting was $38,487. 45 property owners were unpaid for 2019 fiscal year assessments. 38 property owners are unpaid from a span of 1-3 years. HOA board will determine how much of the remaining funds will be moved to a saving account for legal fees and emergency funds.
5. 2020 Assessment Voting: Damon Wyche proposed the assessment of $100 for the 2020 fiscal year. Voting was held for the assessment. Proposed assessment was voted in by the attending property members with a majority voting “yes” to the assessment by raising hands.
6. Unpaid Assessments/Late Fees: Damon Wyche informed attendees that the HOA board began the process of contacting property owners that had not paid 2017, 2018 and 2019 assessments of $100 and late fees. Some of the property owners have paid the assessment(s) and late fees. The HOA board will continue sending notification letters to property owners who remain unpaid for 2017, 2018 and 2019 assessments. The HOA board will review the treasurer’s report for 2018 and 2019 to identify those that sent assessments payments late without including the penalty fee, $20 per month that payments are late. All property owner’s whose assessments were received late, starting on March 31, 2018, will be notified and will be assessed the penalty of $20 for each month payments were late.
7. Late Assessment Payments: All assessment payments received by the HOA board will be deposited, if it includes penalty fees or not. If any assessment payments are late and does not include penalty fees, the property owners will be sent notification to pay the late fees. The HOA board will seek out legal assistance if unable to recuperate late or unpaid assessments and penalty fees.
8. Trash Service Discount Proposal: Aaron Carter informed attending members of the proposal for Waste Industries Trash Service. 50 property owners are required to sign up for a discount to be offered for the service.
9. Neighborhood Improvement Project: The HOA board is continuing obtain information for a security camera to be installed at the entrance of the neighborhood. A quote of $2000 has been received for one camera (per/yr.) to be installed by Flock Safety.
10. HOA Management Company: The HOA board will start to research and obtain quotes from HOA management companies for service. The HOA board will propose the quotes at the May 2020 property owner’s meeting.
11. Pressure Washing: The HOA board has obtained quotes for pressure washing services. Quotes will be posted on the website and Blakefield Facebook page as they are received. The quotes will be based on the number of property owners that sign up for service, (Ex. 50 2-story homes/$150 per).
12. Neighborhood Improvement Project: HOA board is planning to have a message board installed at the entrance way. A secured drop box will be installed as well.
13. Cluster mail boxes: Mark Bransom presented information regarding his conversation with the Postal Service regrading cluster mail boxes. Bransom stated that the Postal Service informed that the idea of cluster mailboxes was a decision made by the neighborhood developer. The HOA board would seek further information about cluster mailboxes.
14. Street Cleaning Service: Damon Wyche informed there has been a few occasions that trash or liter has remained on the street at the front entrance or throughout the neighborhood. HOA board members have collected the trash after trash remained on the streets for several days. Damon informed that it was not the responsibility of the board to clean the neighborhood streets. If property owners do not want to take time to keep the streets clean, the HOA board has contacted a street cleaning company for future service if needed.
15. Street Lights: HOA board will contact Duke Energy to inquire about replacing the current street lights with LED lights.
16. Speed Humps: Speed Humps will have to be installed by the NCDOT when all roads are considered completed and turned over from the developer to the state.
The meeting adjourned at 11:38a.m.