Site Inspection Report for August 6, 2020

Site Inspection As of 8/6/20

11 properties with grass growing into the curb
6 homes with tall grass/weeds (higher than 6 inches)
5 homes with dead trees or bushes in the yard or against the property
Several with weeds in the cracks along the driveways
No mowed clippings in the streets (Good Job)
Small amount of trash on the street (Yahoo can, plastic water bottle, zip tie)
3 broken mailboxes

Mailbox Committee

Mailbox Committee
Several have expressed an interest to seek out a way to request for the cluster mailboxes to be removed in order for all property owners to have their own personal mailbox installed on their property. This is the last time I ask for volunteers to join a committee to work on this project. 5 to 10 responses won’t get it done if and when the USPS is approached to seek approval. It will probably require everyone without a mailbox to sign a petition to get this accomplished, and that’s still a steep hill to climb. If you would like to help with this committee, please request a board member to contact you via this website.

Community Greet and Meet Update

Due to the unprecedented times we are currently faced with, holding a large community meeting “as usual” has become nearly impossible to schedule nor advisable at this time. The HOA board is persistently working on a way to conduct our neighborhood’s business as the battle with COVID-19 continues.

A plan has been discussed and decided on by the board which includes holding several meet/greet sessions for each individual street. Procedural plans have been finalized so that it errs on the side of caution for everyone’s safety. The plan involves holding 2 or 3 (if necessary) meet and greet sessions per street. Pleasantburg Drive will require a few more days in order to break the sessions into appropriate group size.

The sessions would run approximately 15-30minutes. Sessions will be scheduled 6pm (Even Side) and 6:30pm (Odd Side) for Cinder Lane, Cherry Hill Lane and Pleasantburg Drive. Refer to the schedule listed below for Lyman, Whitestone and Cornhill. If a 3rd session is required, it would begin at 7:00pm. The sessions will provide the groundwork for a teleconference meeting to be held by September if all goes to plan.

The first session was held this Thursday on Croft Drive since it has the least amount of properties. The scheduled dates and times for the following sessions are listed below and will be posted on the HOA website as well.
As a precaution, anyone who exhibits any symptoms of sickness, to include COVID-19 symptoms, will be excluded and shall not attend the sessions. Provisions will be made to meet with these individuals.
The following is the current schedule. Cinder Lane, Cherry Hill Lane and Pleasantburg Drive will be broken up by addresses:

Thursday, 7/16- Lyman Drive at 6:30pm;
Location: Intersection of Lyman and Pleasantburg Dr.

Tuesday, 7/21- Whitestone Drive at 6:30pm;
Location: Intersection of Whitestone Drive and Pleasantburg Dr.

Thursday, 7/23 – Cornhill Road at 6:30pm
Location: Intersection of Cornhill and Cinder Lane

Tuesday, 7/28 – Cinder Ln: 4203- 4263 at 6:00pm
4212 – 4260 at 6:30pm
Location: Intersection of Cinder Ln. and Cornhill Rd.

Thursday, 7/30 – Cherry Hill Lane: 4207 – 4247 at 6:00pm
4202 – 4262 at 6:30pm
Location: Intersection of Cherry Hill and Pleasantburg Dr. closest to the entrance of neighborhood

Tuesday, 8/4 – Pleasantburg Drive: 3846 – 4042 & 4015-4043 at 6:00pm
Location: Intersection of Pleasantburg Drive
and Cornhill Rd. closest to schools

Tuesday,8/4 – Pleasantburg Drive: 4046 – 4132 at 6:30pm
Location: Intersection of Pleasantburg Drive
and Cherry Hill Ln. closest to
entrance of neighborhood

Thursday, 8/6 – Pleasantburg Drive: 4204 – 4316 at 6:00pm
Location: Intersection of Pleasantburg Drive
and Cornhill Rd. closest to Old
Vander Road

Thursday, 8/6 – Pleasantburg Drive: 4133-4257 at 6:30pm
Location: Intersection of Pleasantburg Drive
and Cornhill Rd. closest to Old
Vander Road

Community Meet And Greet Sessions

Due to the unprecedented times we are currently faced with, holding a large community meeting “ as usual” has become nearly impossible to schedule nor advisable at this time. The HOA board is persistently working on a way to conduct our neighborhood’s business as the battle with COVID-19 continues.

A plan has been discussed and decided on by the board which includes holding several meet/greet sessions for each individual street. Procedural plans have been finalized so that it errs on the side of caution for everyone’s safety. The plan involves holding 2 or 3 (if necessary for the larger streets) meet and greet sessions per street. Pleasantburg Drive will require a few more days in order to break the sessions into appropriate group size. The sessions would run approximately 30 minutes. Sessions will be scheduled 6pm (Even Side) and 6:30pm (Odd Side). If a 3rd session is required, it would begin at 7:00pm.

The sessions would provide the ground work for a teleconference meeting to be held by September if all goes to plan.
The first meet and greet session will be held this Thursday on Croft Drive since it has the least amount of properties. The scheduled dates and times for the following sessions will be posted on the HOA website and the Blakefield Property Owners Facebook Group Page by Friday.
As a precaution, anyone who exhibits any symptoms of sickness, to include COVID-19 symptoms, will be excluded and shall not attend the sessions. Provisions will be made to meet with these individuals.

Rescheduling For Voting Of Blakefield Covenants, Conditions and Restrictions

All,

The voting of the Blakefield Covenants, Conditions and Restrictions will be rescheduled for a later date. The HOA board is seeking to obtain direction and legal advise on the proposed amendments prior to holding the voting session. Notification of the new date will be rescheduled after the HOA board is able to meet with an attorney about the amendments.

Voting on Blakefield Covenants, Conditions and Restrictions

All,

Due to the coronavirus, all our lives have been changed. Obviously, the pandemic has affected many events that we have become accustomed to, example celebrations of young adults graduating from an educational institution. Signs are great ways to celebrate our love one’s accomplishments. Unfortunately, our covenants and restrictions does not allow any signs to be placed on any lots that does not specify either the sale or renting of a property. The HOA board understands the unprecedented situation we find ourselves in, but the board cannot approve for one sign to be posted and not any other, such as political signs.

The HOA board has been asked if the signage rule can be addressed and/or amended. Please read this carefully: Any of the covenants restrictions can be amended, but only when 50% of the current property owners vote for a rule(s) to be amended. All requests must be submitted on a document by property owners and notarized.

The HOA board has agreed to schedule a voting session for property owners to vote, not only on the signage rule, but other rules that have been proposed to be changed and/or added into the covenants. In effort to accomplish the voting, the HOA board has proposed to conduct the session on Saturday, June 13, 2020.

Details on how the voting will be conducted will be posted on the HOA website and the HOA Facebook page on June 6, 2020. Property owners who are unable to attend due to being out of state will receive voting documents via mail or email. Anyone with a scheduling conflict with the proposed voting date should contact the HOA board via email to discuss an alternative date to vote.

There are over 240 homes within the Blakefield subdivision to date. A lot of effort will be required to accomplish the goal of changing and improving the covenants for the betterment of the community. The HOA board is requesting assistance from at least 4 property owners from Pleasantburg Drive and 2 from Croft Drive, Lyman Drive, Cherry Hill Lane, Cinder Lane, Cornhill Road and Whitestone Drive. Anyone with questions can request for a board member to contact them via the HOA email. The HOA email and website address is listed below. The Blakefield Facebook page is identified as BlakefieldHOa.

Thank you

HOA Board of Directors

Cluster Mailbox Committee

Cluster Mailbox Committee

Several property owners have either inquired or expressed concerns with cluster mailboxes in the neighborhood. Some are unhappy with the type or look of cluster mailboxes and some have asked if the mailboxes can be removed in order for all property owners to have their own personal mailbox. I have heard all homes built after 2016 would be required to have cluster mailboxes. I have also been told if a neighborhood Had existing homes within the subdivision prior to 2013, the cluster mailbox Wall would not have to apply. To be honest, I am not clear on the correct answer. In the next week or two, the board will try to find out if the 2013 rule is accurate. If somehow the 2013 rule stands, the next step will be to improve the cluster mailboxes within our neighborhood. Anyone interested in being a part of the committee that will look into this project should notify the board via the HOA website. Those interested are asked to provide their name, physical address, contact number and email address. We are hoping that 5 to 10 property owners will participate with this committee. This project should not require many meetings to develop ideas for new cluster mailboxes and a structure to provide cover. If anyone has questions, please submit a request for a director to contact you via the HOA website.

Graduation Ceremony

Neighborhood Graduation Ceremony

All,

The events committee has proposed to hold a neighborhood graduation ceremony for all of our community young ones who graduated from kindergarten, elementary, middle school, high school and college this year. The proposed date is July 18, 2020. Everyone interested with holding this ceremony should acknowledge by replying to cortney.mccray@gmail.com.

If we move forward with this ceremony, the events committee would like for some of our neighbors to assist with the planning and coordinating. If you are interested with helping, please acknowledge by providing your name, phone number, physical address and email address to cortney.mccray@gmail.com.

The names of graduates who would like to participate should be submitted to cortney.mccray@gmail.com as well. Please identify the graduate by typing “participant” next to the participant’s name.

Community Yard Sale

Blakefield Community Yard Sale

Anyone wanting to participate with a community yard sale next Saturday, May 30, 2020, should contact Cortney at cortney.mccray@gmail.com or Summer at skylighteyes18@aol.com for details.