April 10, 2021 Meeting Minutes

On April 10, 2021, the first annual meeting of the year was held. 70 property owners and HOA Board members Damon Wyche (President), Aaron Carter (Vice President), Keri Alpers (Treasurer) and John Kellum (Member at Large) attended the meeting. The meeting was held on Croft Drive. Damon Wyche called the meeting to order at 9:17 am. The meeting opening was seconded by Keri Alpers. There was no old business to discuss. The following topics were covered:

– HOA Budget/Delinquent Assessments

Keri Alpers
The HOA budget, late/unpaid assessments, and status of liens to be applied by the Board. $80,333 is reported in the HOA bank account as of April 10,2021. Informed everyone that a $20 late fee would be assessed each month following the assessments due date.

John Kellum
Informed everyone that the late fees are being assessed in accordance with North Carolina General Statue 47F, The North Carolina Planned Community Act. It was further explained that late fees are assessed per fiscal year (i.e., the late penalty of $20 per month does not stop at the end of the year, it keeps going into the next year and accruing).

– Covenant Amendments

Aaron Carter
The HOA board has, on multiple occasions, previously held voting sessions in 2016 and 2017 in attempt to amend the current covenant, conditions and restrictions with no success. It was determined that another proposal to amend the covenants would be discussed and attempted one last time.

Damon Wyche
The HOA board is working to create an advisory board comprised of neighborhood residents and meet with them before a covenant, conditions and restrictions voting session is proposed and scheduled.

– Nuisances, Eyesores/Noises

Damon Wyche
The following issues were discussed: basketball goals at or in the streets, ATVs driving on the roads within the neighborhood, dogs excessively barking, resident’s overflowing trashcans and loose trash all around residences, dog waste in neighbor’s yards that is not theirs, dogs running around off leashes, poorly maintained properties, multiple derelict vehicles. It was noted that the HOA board would meet with the advisory board, once created, to clarify nuisances and determine standards regarding property maintenance and upkeep.

Aaron Carter
Informed residents that it is unlawful to operate an ATV or any other vehicle that is not properly registered on the roadways that belong to the State of NC (roads noted were Pleasantburg, Cinder, Cherry Hill, Croft and Cornhill). Attendees agreed to contact local law enforcement if any ATV’s and/or golf carts cause a disturbance. It was noted that there are a small number of residences that have been identified for having no regard for their neighbors and continue to smoke marijuana day and night. Those residences will continuously be reported to Law Enforcement as reoccurrences happen and the Board is looking at other options to stop the activity with the use of the neighborhood covenants.

– Neighborhood Projects

Aaron Carter
6 Dog poop stations have been purchased and will be placed throughout the neighborhood. The stations will consist of only a sign designating the station and a disposable plastic bag dispenser. Pet owners will be responsible of disposal of the bags containing waste properly in accordance with Cumberland County regulations. The Blakefield developer has agreed to transfer ownership of lot 245 (Cemetery lot) and lot 246 (lot to the immediate right of the cemetery) to the HOA for use in the future. The timeline for this is still unknown. The land is currently still under the ownership of the developer and is considered private property. The pond and the land surrounding the pond is owned by developer and is considered private property. The neighborhood continues to grow, currently containing approximately 250 homes but will reach 350 homes total in approximately 4-5 more years. The proposed locations and placement of a drop box for neighborhood ideas, voting forms, proxy forms, annual payments, and other items. The HOA board agreed to reach back out to the neighborhood residents to discuss upcoming projects and improvements such as a playground, community gathering structure, neighborhood mailboxes, etc.

– Upcoming events

Aaron Carter
The neighborhood yard sale is scheduled for Saturday, April 17, 2021. A date for the neighborhood block party/cookout has not yet been determined but we are tentatively looking towards the end of summer prior to school starting back. Voting for the 2022 to 2024 HOA Board of Directors will be held at the next neighborhood meeting which will take place towards the end of the year.

– Questions

The floor was opened for questions. No additional questions or discussions were brought forth by residents present.

A motion to close the meeting was made by Damon Wyche and seconded by Aaron Carter. The meeting was adjourned at 10:35am.

2021 Dues UPDATE

2021 Dues UPDATE

As of today, Saturday January 30, 2021, we have $10,100.00 outstanding dues owed for 2021 ONLY(this is not what is owed regarding previous years unpaid dues).
– 162 residents PAID for 2021
– 82 residents UNPAID for 2021
– 51% of residents paid for 2021 as of January 30, 2021

Broken down by street the numbers are:
– Cherry Hill: 15 of 27 paid (56%)
– Cinder: 18 of 29 paid (62%)
– Cornhill: 15 of 18 paid (83%)
– Croft: 17 of 25 paid (68%)
– Lyman: 14 of 25 paid (56%)
– Pleasantburg: 67 of 96 paid (70%)
– Whitestone: 16 of 24 paid (67%)

As an HOA(everyone collectively NOT just the Board), we would like to undertake a project to help improve the neighborhood as a whole. The idea of a covered patio area with seating has been discussed to conduct neighborhood meetings, allow for community events or be reserved for small gathering by residents.
In order to do this, we encourage ALL residents to pay their dues or we will not be able to do anything this year. Anyone still unpaid, as of February 1, 2021, you will incur a $20 per month late fee for each month your dues remain unpaid. Thank you to the residents that have been responsible so far and paid on time.

2021 Dues (Assessments) Reminder

This a reminder that the 2021 dues (assessments) have to be received or post marked by January 31, 2021. A $20 late fee is applied each month yearly fiscal dues remain unpaid. Please contact the board if you have any questions. The HOA board can be contacted via email at info@blakefieldhoa.com. Dues can be paid by Paypal. Contact the HOA board via the email to request the Paypal link.

2021 Budget Letter

To start off, the HOA board hopes everyone’s holiday was joyful giving these times. If not, we all hope the New Year day and the rest of 2021 is much better.

Obviously Covid-19 has made it very challenging for all to conduct daily routines and business. It has been very difficult for the HOA board of Directors to figure out a way to hold meetings while keeping everyone safe from Covid-19. The idea of a telecommunications meeting has been an idea but holding this type of meeting with at least 200 to 248 property owners may not work out very well.
Obviously one of the yearly objectives for the board is to provide a budget for the upcoming fiscal year. We routinely present the budget during the last meeting of the year. We did not feel it would be beneficial holding a telecommunications meeting to discuss the budget in case any property owners had questions or idea(s) requiring a vote.

The board met on December 16, 2020 to approve a budget. To date, there is $53,516.47 in the HOA account. As proposed in the 2020 budget, $15,000 will be moved to a reserve account for legal fees and emergencies leaving a forwarding total of $38,516.47 for the 2021 fiscal year. The board agreed on replicating the budget from 2020 while adding a few items for HOA business expense, to keep the community clean and safe. One proposed item added is the hiring of a Sheriff Deputy(s) to patrol the community for security and safety on the roadways. Another item added is to have the streets cleaned of trash, sand, etc. on a routine basis. The board will also need to purchase laptops to prevent any current board member or future board members from having to utilize their personal computer and/or equipment for HOA business.

Assessment notices have been mailed out to all property owners and should be received by Saturday, January 2, 2021. You can view the 2021 Proposed budget which has been uploaded on the HOA website. As soon as it is deemed safe in regards to Covid-19, we will hold an in-person meeting for all to have an opportunity to ask questions about the budget for 2021 and future improvement ideas to increase the value of the community. One proposed idea is to have a type of picnic pavilion built on the graveyard site in order to be able to hold more community/ committee meetings within the neighborhood. It would also provide an area for other functions or events like kid’s parties. Everyone can visit the HOA website for more information about the pavilion idea. If anyone has questions, please contact the board through the HOA website.

The HOA board hopes everyone has a Happy New Year Day and a better 2021.

2021 Proposed Operating Budget

BLAKEFIELD HOMEOWNERS ASSOCIATION, INC.
2021 PROPOSED BUDGET

Sources of Income:

– Bank balance forward……………… $ 38, 516.47
– 2021 Annual assessments (248 lots @ $100)……………… $ 24,800.00
– Legal Fees and Emergency……………… – $ 10,000. 00
_____________

Total Projected Income by January 31, 2021……………… $ 53,316.47

2021 Proposed Net Operating Expenses

Business/Administrative Expenses
– Common area maintenance ……………… $ 4000.00
– Liability insurance ……………… $ 550.00
– Office/admin costs (Supplies)……………… $ 500.00
– Tax preparation……………… $ 250.00
– Web site……………… $ 600.00
– Postage (PO Box, Stamps, etc.)……………… $ 500.00
– Electricity (Duke Energy)……………… $ 800.00
– PWC (Water)……………… $ 900.00
– Improvement Project(s)……………… $ 1000.00
(Entrance Fence Repair, cleaning, staining)
– Community Event(s)/Committee Meetings……………… $ 2000.00
– Law Enforcement Security……………… $ 2000.00
– Computers (Laptop)……………… $ 1500.00
– Street Cleaning……………… $ 2,000.00

Expected Expenses
– Surveillance Cameras (2)……………… $ 3500.00
– Storage Unit……………… $ 600.00
___________________________________________________
Proposed Net Operating Total: $ 20,700.00

Projected Account Total by December 31, 2021: $53,316.47 -$20, 700.00 = $32,616.47

2020 Christmas Light Competition

The 2020 Christmas Light Competition is set for December 19th thru the 24th. Please visit the Blakefield Property Owner’s Association Facebook Page for details posted by Cortney McCray.

Street Cleaning

We have hired a landscaper to clean the roadway drainage areas. Over the next few days, you will see a landscaper cleaning the roadway drainage areas of sand, weeds and trash. The sand and weeds are natural, hopefully won’t see much garbage. Please remove any vehicle(s) that may be covering up a pile of sand, weeds etc. so the street can be cleaned.

Thanks

Addresses For Owner’s Renting Property

Any property owners who are renting property should contact the HOA board via this website to verify forwarding mailing address or provide new addresses if any have changed this year. Please submit any address changes by November 14, 2020.

Number of Property Owners/Property Owner’s Meeting

Number of Property Owners as of October 17,2020
Plans for Property Owner’s Meeting

On October 17,2020, the HOA board members met to verify and update records for a total number of property owners. As of said date, there are 258 property owners. The HOA board is working on a plan to hold a neighborhood meeting to address the budget, rules and any other item of business requested to be covered. With 258 property owners, at least 53 property owners would either have to attend, participate or submit proxy forms to satisfy the required 20% of attendance for voting to take place. The HOA board is working on ideas to conduct a meeting that will ensure property owner’s are safe from possible exposure to Covid-19. The board considered possible meeting dates, but news of COVID cases rising caused concerns and has extended delays. This has not been an easy task, but we will figure out a plan to hold a meeting to achieve our objective(s).